Educational Events Committee


The Educational Events Committee ensures HighEdWeb educational events are successful through planning and coordination.


The committee has no expressed or implied power or authority.


  • The vice president shall serve as chair of the committee.
  • The president shall appoint one director as the board liaison. The board liaison is a non-voting member of the committee.
  • The board shall appoint members of the committee.
  • The operations director shall serve as staff to the committee.
  • The committee may include non-director persons whose experience may assist the committee in the performance of its duties.

Current members

  • Aaron Knight, chair
  • Waylon Baumgardner, board liaison
  • Sara Clark, operations director
  • Glenn Donaldson
  • Andy Shooner
  • Isaac Williams


  • Develops and maintains an educational events model that’s profitable, meeting the professional development needs of the membership, and provides content/engagement throughout the year. Ensures the model includes revenue, growth, and performance goals for the next three years. Proposes any changes to the board of directors.
  • Monitors and assesses the educational events model and provides an annual report to the board of directors.
  • Maintains and publishes a master calendar of HighEdWeb events.

For all educational events outside of the annual conference

  • Solicits, reviews and manages applications for online and in-person events. Proposes events to the board of directors for approval.
  • Ensures in-person events held within 12 months of an annual conference are more than five hours driving distance from that annual conference location.
  • Supports and advises event organizers, including through the development and maintenance of an organizers handbook.
  • Solicits and maintains final reports from event organizers.

Workshop subcommittee responsibilities

  • Coordinates and promotes call for workshop proposals.
  • Reviews and selects workshop proposals for each of the monthly offerings with a goal of providing a balanced program in terms of topic areas covered and further increasing diversity (new vs veteran presenters, underrepresented groups, etc.)
  • Promotes presenters and the workshops as a whole (writing Link articles to describe and promote each track, participating in discussions and sharing conference content on social media, etc.).
  • Mentors presenters on what will be needed to help make them as successful as possible.
  • Staff the workshop(s), including introducing speakers, assisting with Hosting/AV as needed, assisting with audience Q&A, and ensuring sessions begin and end on time.
  • Ensures evaluations are submitted by workshop attendees.
  • Advises prospective presenters of other volunteer opportunities with the association (i.e., writing for LINK, serving on a committee)


  • Meets no fewer than 10 times per year, at the call of the chair of the committee.
  • Maintains minutes of all meetings.
  • Manages email inboxes for the events.
  • Reviews this charter annually and recommends changes to the board of directors.
  • Follows association policies and procedures.
  • Establishes and maintains documentation about committee roles and procedures, including how this committee collaborates with others.
  • Communicates and collaborates with other committees and the board of directors to accomplish association goals.
  • Provides quarterly updates to the board of directors.