The Educational Events Committee ensures HighEdWeb educational events are successful through planning and coordination.
The committee has no expressed or implied power or authority.
- The vice president shall serve as chair of the committee.
- The president shall appoint one director as the board liaison. The board liaison is a non-voting member of the committee.
- The board shall appoint members of the committee.
- The operations director shall serve as staff to the committee.
- The committee may include non-director persons whose experience may assist the committee in the performance of its duties.
- Aaron Knight, chair
- Waylon Baumgardner, board liaison
- Sara Clark, operations director
- Glenn Donaldson
- Andy Shooner
- Isaac Williams
- Develops and maintains an educational events model that’s profitable, meeting the professional development needs of the membership, and provides content/engagement throughout the year. Ensures the model includes revenue, growth, and performance goals for the next three years. Proposes any changes to the board of directors.
- Monitors and assesses the educational events model and provides an annual report to the board of directors.
- Maintains and publishes a master calendar of HighEdWeb events.
For all educational events outside of the annual conference
- Solicits, reviews and manages applications for online and in-person events. Proposes events to the board of directors for approval.
- Ensures in-person events held within 12 months of an annual conference are more than five hours driving distance from that annual conference location.
- Supports and advises event organizers, including through the development and maintenance of an organizers handbook.
- Solicits and maintains final reports from event organizers.
Workshop subcommittee responsibilities
- Coordinates and promotes call for workshop proposals.
- Reviews and selects workshop proposals for each of the monthly offerings with a goal of providing a balanced program in terms of topic areas covered and further increasing diversity (new vs veteran presenters, underrepresented groups, etc.)
- Promotes presenters and the workshops as a whole (writing Link articles to describe and promote each track, participating in discussions and sharing conference content on social media, etc.).
- Mentors presenters on what will be needed to help make them as successful as possible.
- Staff the workshop(s), including introducing speakers, assisting with Hosting/AV as needed, assisting with audience Q&A, and ensuring sessions begin and end on time.
- Ensures evaluations are submitted by workshop attendees.
- Advises prospective presenters of other volunteer opportunities with the association (i.e., writing for LINK, serving on a committee)
- Meets no fewer than 10 times per year, at the call of the chair of the committee.
- Maintains minutes of all meetings.
- Manages email inboxes for the events.
- Reviews this charter annually and recommends changes to the board of directors.
- Follows association policies and procedures.
- Establishes and maintains documentation about committee roles and procedures, including how this committee collaborates with others.
- Communicates and collaborates with other committees and the board of directors to accomplish association goals.
- Provides quarterly updates to the board of directors.