Annual Conference Committee

Purpose

The Annual Conference Committee plans and implements the annual conference. It oversees and supports the Program Subcommittee and Academies Subcommittee.

Authority

The committee has no expressed or implied power or authority.

Membership

  • The board shall appoint the chair and members of the committee.
  • The operations director shall serve as staff to the committee.
  • The vice president serves as the board liaison. The board liaison is a non-voting member of the committee.
  • The committee may include non-director persons whose experience may assist the committee in the performance of its duties.

2019 Annual Conference Committee members

  • Glenn Donaldson, Chair
  • Tom Wojciechowski, Board Liaison
  • Sara Clark, Operations Director
  • Sven Aas
  • Veronica Adinegara
  • Waylon Baumgardner
  • Colleen Brennan-Barry
  • Natalie Brown
  • C. Daniel Chase
  • Larry Falck
  • Kaitlyn Goodall
  • Mike Henderson
  • Jim Kittle
  • Cheryl McKay
  • Andrea Mostyn
  • Tonya Oaks Smith
  • Ben Rapin
  • George Sackett
  • Jon-Stephen Stansel
  • Melissa Van De Werfhorst
  • Jason Woodward
  • Lori Packer
  • Doug Tschopp

2019 Program Subcommittee members

  • Lori Packer, Chair
  • Doug Tschopp, Vice Chair
  • Ben Rapin, Board Liaison
  • Eric Sembrat
  • Jackie Vetrano
  • Martin Sickafoose
  • Matt Ryan
  • Paul Gilzow
  • Sarah Maxell Crosby
  • Aaron Rester
  • Andy Shearouse
  • Jeff Stevens
  • John Wagner
  • Karen Hackett
  • Lisa Catto
  • Michelle Tarby
  • Lacy Paschal

2019 Academies Subcommittee members

  • Cheryl McKay, Co-Chair
  • Melissa Van De Werfhorst, Co-Chair
  • Lisa Catto, Board Liaison
  • Amy Grace Wells, Content/UX Academy
  • Shelley Keith, Content/UX Academy
  • Brendan Sparks, Technical Academy
  • Joshua Woehlke, Technical Academy
  • Matt Herzberger, Leadership Academy
  • Karlyn Borysenko, Leadership Academy

2020 Annual Conference Committee members

  • Tonya Oaks Smith, 2020 Conference Co-Chair
  • Waylon Baumgardner, 2020 Conference Co-Chair
  • Glenn Donaldson, Board Liaison
  • Sara Clark, Operations Director

2019 Goals

  • 650 attendees
  • $175,000 sponsors revenue
  • $100,000 net profit
  • Adapt program tracks to have a positive impact for the community and more technical content spread throughout tracks.

Responsibilities

  • Manages the budget of the annual conference.
  • Creates and implements logistical plan for annual conference.
  • Evaluates and selects social event locations.
  • Coordinates with venues and vendors on conference needs.
  • Selects keynote(s) for annual conference.
  • Provides superior professional development.
  • Develops and maintains conference website content and code.
  • Manages and promotes registration.
  • Solicits and supports sponsors.
  • Supports attendees, before, during and after the conference.
  • Coordinates AV needs, including editing recordings for membership community.

Program Subcommittee responsibilities

  • Coordinates and promotes call for proposals.
  • Reviews and selects proposals for each track with a goal of providing a balanced program in terms of topic areas covered and further increasing diversity (new vs veteran presenters, underrepresented groups, etc.)
  • Promotes presenters and the program as a whole (writing Link articles to describe and promote each track, participating in discussions and sharing conference content on social media, etc.).
  • Mentors presenters on what will be needed at the conference to help make them as successful as possible.
  • Staffs tracks at annual conference, including introducing speakers, assisting with AV as needed, assisting with audience Q&A, and ensuring sessions begin and end on time.
  • Ensures evaluations are submitted by session attendees.
  • Advises prospective presenters to other volunteer opportunities with the association (i.e., writing for LINK, serving on a committee)

Academies Subcommittee responsibilities

  • Develops each academy‚Äôs curriculum to meet community needs.
  • Coordinates presenters, from invitation to post-event followup.
  • Promotes and markets each academy.
  • Manages registrations and supports attendees.
  • Plans and implements an academy alumni reception.
  • Coordinates with venues and vendors on academy needs.
  • Develops and maintains academy website content and code.
  • Manages the budget of the academies to achieve a 10% net profit.

Operations

  • Meets no fewer than 10 times per year, at the call of the chair of the committee/subcommittee.
  • Maintains minutes of all meetings.
  • Manages email inboxes for the events.
  • Reviews this charter annually and recommends changes to the board of directors.
  • Follows association policies and procedures.
  • Establishes and maintains documentation about committee roles and procedures, including how this committee collaborates with others.
  • Communicates and collaborates with other committees and board of directors to accomplish association goals.
  • Provides quarterly updates to the board of directors.