Accessibility Summit Committee

Purpose

The Accessibility Summit Committee plans and implements the annual Accessibility Summit.

Authority

The committee has no expressed or implied power or authority.

Membership

  • The board shall appoint the chair and members of the committee.
  • The operations director shall serve as staff to the committee.
  • The committee may include non-director persons whose experience in accessibility and planning educational events may assist the committee in the performance of its duties.

2020 Accessibility Summit Committee members

  • George Sackett, Chair
  • Ben Rapin, Board Liaison
  • Erika Boltz, Program Chair
  • Sara Clark, Operations Director
  • Brad Davidson, AV and Technology
  • Carmen Schafer, Sponsor Coordinator
  • William Emery, Logistics and Catering Coordinator
  • Ashi Franke, Accessibility Coordinator
  • Margaret Hair, Marcom/Social Media Coordinator
  • Erin Jorgensen, Registration Coordinator

2020 Goals

  • 200 attendees
  • 50 proposals
  • $5000 sponsorship
  • Increase registration no more than $10 over last year
  • At least $1500 profit
  • Program focus on digital accessibility in higher education
  • Actively encourage HighEdWeb membership and volunteering

Responsibilities

  • Manages the budget for the Accessibility Summit.
  • Creates and implements logistical plans for the Accessibility Summit.
  • Evaluates and selects location for all Accessibility Summit related functions.
  • Coordinates with venues and vendors on conference needs such as catering, AV, lodging, etc.
  • Provides superior accessibility-related professional development.
  • Develops and maintains conference website content and code.
  • Manages and promotes registration.
  • Solicits and supports sponsorship support in coordination with the association’s sponsorship committee.
  • Coordinates and promotes call for session proposals, facilitates selection of proposals, organizes final summit schedule and manages on-site track rooms.
  • Facilitates evaluations of sessions and the summit to capture feedback for future planning.

Operations

  • Meets no fewer than 8 times per year, at the call of the chair of the committee.
  • Maintains minutes of all meetings.
  • Manages Accessibility Summit email inbox.
  • Reviews this charter annually and recommends changes to the board of directors.
  • Follows association policies and procedures.
  • Establishes and maintains documentation about committee roles and procedures, including how this committee collaborates with others.
  • Communicates and collaborates with other association committees and board of directors to accomplish association goals.
  • Provides quarterly updates to the board of directors through committee chair and board liaison.