Presentations and Workshops

Information for #heweb19 presentation and workshop presenters

Presentation and workshop schedule

Access full schedule of workshops and presentations.

  • Workshops will run on Sunday, October 13 and Wednesday, October 16 from 1-4:30 p.m.
  • Track sessions are 45 minutes long and will run on Monday, October 14 through Wednesday, October 14.

You are invited to the pre-conference presenter lunch on Sunday, October 16 at noon where you can begin to meet others from the conference and touch base with your track chair. We hope you’ll consider attending to get your HighEdWeb experience off to a great start.

We will also schedule a practice time and “tech check” for presenters who wish to take a moment to make sure their presentation is working as intended on the projector and screen set-up in the track rooms. Watch for an email from your track chair for more details as we get closer to October.

Code of Conduct

The HighEdWeb community is awesome. And we want it to keep on being awesome for everyone. We want to remind everyone of what we know you already know: HighEdWeb is dedicated to working toward a harassment-free community and conference experience for everyone, regardless of factors such as sex, gender, gender identity and expression, sexual orientation, ability, physical appearance, body size, race, ethnicity, nationality, culture, class, age, or faith.

Read the Code of Conduct for HighEdWeb presenters and attendees

Tracks and chairs

  • HighEdWeb Program Chair: Lori Packer
  • HighEdWeb Program Vice Chair: Douglas Tschopp
  • Workshops: Lori Packer
  • Supporting our Audiences – Matt Ryan, Eric Sembrat
  • Supporting our Teams – Aaron Rester, Sarah Maxell Crosby
  • Supporting Innovation – Lacy Paschal, Paul Gilzow
  • Supporting our Students – Martin Sickafoose, Karen Hackett
  • Supporting our Communities – Jackie Vetrano, Jeff Stevens
  • Supporting our Strategies — Michelle Tarby, John Wagner
  • Posters: Lisa Catto
  • Support from our Partners: Andy Shearhouse

Rooms and technical equipment

We ask that you bring your own laptop and necessary connector cords/adapters to run your presentation, or talk with your track chairs to make other arrangements.

Audio equipment provided:

  • Room amplifier with two (2) speakers
  • Two (2) wireless headset microphones for presenters
  • One (1) sound input for a computer, iPod, or other external device
  • One (1) wired microphone for the audience questions

Video equipment provided:

  • Video equipment: BenQ model MW824ST projector
  • Native WXGA (1280×800) resolution
  • Resolution support: VGA (640×480) to UXGE (1600×1200)
  • Projectors have HDMI inputs and we’ll supply the HDMI cable (and an HDMI->mini display port/Thunderbolt adapter)

Tips for presenters

It’s OK to be nervous. If you’re nervous, it’s because you care. You can cut down on the jitters though by being prepared. Practice, practice, practice. Check out your presentation room early. Get to your session early. And remember: the audience is rooting for you. They are there to learn from you; they want you to do a good job so that everyone wins. Your proposal was accepted for a reason: you’re good enough, you’re smart enough, and gosh darn it – we like you. You got this.

Be smart with your slides. Keep your slides simple. They are there to support what you are saying, not to say everything you’re saying again. Limit the number of typefaces and colors. Avoid densely packed text on a slide. If you do have a lot of text or data or examples to present, put your slides online before your session and then let your audience know how they can find them so they can follow along on their own device or refer back to them later.

End early. Leave time for questions, or time for the next speaker to set up, or time for the audience to get to their next session. Ending early is always preferable to going long and then racing to the finish line.

Help people get in contact with you. Put your preferred contact info (Twitter handle, email address, blog URL) on your slides at the beginning and end. Put the conference session hashtag on your slides (eg. #UAD6). Stick around in the wings after your session if you can, or at breaks or meals, to let people follow-up with their questions and stories, so you can also learn from them.

Check out this checklist for speakers before, during, and after an event: http://scottberkun.com/2011/speakers-checklist/

Attendee materials

Shortly before the conference, you’ll be asked to provide us with a URL where attendees can find your presentation online, rather than collecting a presentation file from you. Most presenters use sites like Slideshare, Google Docs, Prezi, SlideRocket, or even their own personal blogs to post their presentations.

All general track sessions (not workshops) will be audio recorded and transcribed for our members. The audio files with transcriptions will be made available at a later date. Please follow up with track chairs if you have any questions or concerns.

Best of Track/Red Stapler

Please plan to stay through Wednesday at noon. We will award Best-of-Track awards Wednesday morning and ask our winners to present again so  conference attendees get the chance to see some of the best presentations that they may have missed.

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